How I Sync My iPod

iTunes can tell you a lot about a song. It can tell you the title, the artist, the album, and the genre. It can tell you the year a song was released and when it was added to your iTunes library. iTunes can even tell you the bit rate of a recording, and how many times you have played or skipped a particular track. What iTunes can’t tell you is what a particular song is worth to you. iTunes can not place value on your music, and provides only clues when it comes to deciding which songs get synced to your iPod. Unless you are happy auto-filling your iPod randomly it is time to give your music value.

Enter Ratings

iTunes 3 gave us ratings. A chance to evaluate our music with a six point scale. To most people the idea of rating all of their music sounds tedious, and if you have several thousand songs it is certainly more of a chore than auto-filling your iPod. But the rewards are real. By telling iTunes how you value a song you can have it make smarter decisions about syncing your music. For instance you could have iTunes only fill your iPod with songs rated four or five stars. Or you could choose your top rated songs from a particular genre, or artist. Rating your music teaches iTunes its value, and the process of awarding stars becomes simpler when you look at the clues iTunes provides.

★★★★★

Let’s start with the easiest rating five stars, the best of the best. Finding your favorite tracks should be simple, but give iTunes the chance to help out by displaying the music you listen to most. Under the View menu while in iTunes choose the View Options command and make sure Ratings and Plays are both checked. Next click the header of your newly established Plays column to display the songs most played in your iTunes Library. If these aren’t your favorite songs you must have an ear for punishment. Finish by visiting your favorite artists and albums and rating the five star songs iTunes might have missed.

★★★★☆

Four star songs are still songs I would choose to listen to. Songs I would play at my party. Songs I would keep on my iPod. They may not be the best in my collection, but not every song can be my absolute favorite. Often these songs can be found within albums containing five star rated songs and within the works of your favorite artists. I try to keep my four and five star rated music within the capacity of my iPod. Rating too much music four stars only means you need to buy a bigger iPod.

★★★☆☆

Three star music is filler. The songs that sit between the four and five star tracks completing the album. On their own they might sound good, but you won’t ever go to them by name. It takes a decision to determine the difference between a three star track and a four star song. The three star rating is the divide between what goes on my iPod and what stays at home.

★★☆☆☆

A rating of two stars is bestowed on unfavorable music, that although listenable, isn’t something I need to necessarily have in my collection. A rating of two stars or less denotes music I wouldn’t choose for myself, and wouldn’t miss losing.

★☆☆☆☆

A one star rating describes an unenjoyable listening experience. In my collection that includes artist interviews, album intros, and hidden bonus tracks full of noise. One star rated songs would normally be deleted from my computer if they weren’t part of a complete album.

☆☆☆☆☆

All media in iTunes starts off with zero stars. A zero star rating in my iTunes library means a song’s value has yet to be determined, and not that it is without value. If sorting through your iTunes Library turns up a lot of songs with no rating it just means you have a lot of listening to do. Luckily the Potion Factory is here is help with their free utility I Lover Stars. No, it won’t rate your music for you, but while you are sitting in front of your computer listening to music I Love Stars gives you the chance to rate the currently playing song in the Menubar before going onto the next track. Listening to music is the best way to get started rating your collection.

Putting it in a Playlist

My iTunes Library has playlists for all of my star ratings, but the two most important are my 5 Star, and 4 Star Plus smart playlists. My 5 Star smart playlist contains just what you think it does, songs whose rating is five stars, in the playlist of Music. My Four Star Plus smart playlist contains songs that are rated in the range of four to five stars, also in the playlist of Music. Neither playlist has any limits, and both are live updating in anticipation of new music I will rate favorably in the future. With my songs rated and my smart playlists generated the only thing left to do is sync my iPod. By telling iTunes to only sync my Five Star and Four Star Plus playlists to my iPod I am telling iTunes to make a smart choice based on the ratings I have given my music. That is how I sync my iPod.

My Backup Strategy

My backup strategy is simple. I have two computers, in two different locations, synchronized in real time over the web using Dropbox. Each computer is backed up hourly using Time Machine on two separate external hard drives. Time Machine keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups for all previous months.

  • If I mistakenly delete or overwrite a file on either computer I have thirty days worth of revisions on Dropbox, and twenty four hours worth of hourly revisions on both Time Machine backup.
  • If Dropbox fails to synchronize or inadvertently deletes files on both computers and the web, I still have two Time Machine backups in two different locations.
  • If my house burns down I may lose a computer and a Time Machine backup, but I will still have all of my files backed up to the web via Dropbox, and my second computer with a working Time Machine backup.
  • If the city of Boston burns down I may may lose both of my computers and both of my Time Machine backups, but I will still have all of my files backed up to the web via Dropbox.

Keeping an updated clone of either computer’s hard disks is not important to me. If either computer fails, I have a second computer. I keep my software needs simple so I can restore either computer from backup in under two hours.

Maintaining my data on a RAID (Redundant Array of Independent Disks) is not the same as having a backup. When files are deleted from first drive n a RAID they are deleted from the second drive. There is no such things as revisions in RAID, and it is not uncommon for the RAID controller to fail and data to be lost on both hard drives. If a RAID protects you from anything it is a single hard drive failure.

If I wanted to strengthen by backup strategy I might include a separate off site backup made at regular intervals independent of Dropbox. I might perform my Time Machine backups on a more redundant backup media like a RAID. No backup strategy is failure proof, but having your data in three locations, on two different mediums, and at least one offsite location is the goal. This is called 3-2-1 backup, and it is how I backup my data.

The last version of Mac OS X released on vinyl was Leopard. It came on 20 LPs (not pictured).

Mac OS Leopard Vinyl